Session Room
Audio / Visual and Room Setup
NOTE: COMMON’s Code of Ethics extends to Web page content, just as it does to general session handouts and visual aids. Thus, no discussion or representation of price is permitted on a website you display in your session without the express written approval of the Board of Directors.
Session rooms will have the following setup:
- Lavaliere microphone
- Data projection unit and screen (1024 x 768)
- Wireless Internet access
Lab Rooms will have the following equipment:
- Lavaliere microphone
- Data projection unit and screen (1024 x 768)
- 1 PC workstation presenter
- Broadband connection to the Internet
- 26 PC workstations
TLCs
TLCs (Tactical Liaisons to Curriculum) are responsible for handling onsite issues related to the presentation of sessions, including A/V and room temperature. If you have an urgent need requiring immediate attention, contact a TLC, identified by the blue TLC vest.
Session Evaluations
Speakers should encourage their audience to complete the online session evaluation form. However, speakers should not attempt to coach the audience in evaluating the speaker/session. Speakers who violate this guideline will not be eligible for medals or awards.
Speaker Assistants
Speaker Assistants are volunteers who sign up to help in the session rooms, introducing you and performing other tasks. Not all sessions will have a Speaker Assistant as it depends on the number of volunteers available.
Audience
When presenting your session, keep the following in mind:
- Use the microphone so that everyone can hear you
- Let everyone take a seat before you begin
- Maintain eye contact, avoid “reading” from your slides
- Adhere to your topic, answering questions without getting off-track (announce your availability at the evening social events to continue or expand conversations)
- Repeat attendees’ questions for the entire audience
- End on time, reserving the final 5 to 10 minutes for Q&A
- Be conscious of what you say, especially if you do not want it in print, as the press may attend all COMMON sessions
PressCOMMON prefers to make all sessions at its conferences open to members of the press for reporting purposes. You can close a portion of your session (such as Q&A) by specifically stating as such.